SERVICES

 
OFFICIAL SOCIAL EVENTS DURING IDEF’17
The reception of the Minister of National Defence to which all the exhibitiors, delegations, foreign missions and other executive military civilians are invited will take place on the evening of the opening day.

PUBLICITY OF THE FAIR
The world-wide promotion of the Fair, will be realized by an extensive press and publicity campaign which will include advertising in Domestic and International Defence Media, regular press releases on the Fair and participation to International Defence Industry Fairs.

INVITATION CARDS
Each exhibiting company will be supplied 500 online visitor invitation cards, 1 invitation card for the Fair Inauguration Reception, 2 invitation cards for Fair Opening Lunch, 2 invitation cards for Gala.

FAIR CATALOGUE
The official fair catalogue, in Turkish and English, will be issued by the fair organizer. The exhibitors will be listed in the exhibitor’s index and profile sections of the catalogue free of charge. Each exhibiting company will be granted two complimentary copies of the catalogue. The Exhibitors, if they wish to do so, can have advertisements in the fair catalogue, on their own account.

CONTRACTOR FOR STANDARD STANDS
The sole contractor for stands, extra stand materials, additional power supply, communications, flower decorations, audio-visual equipment, labour, etc. will be Tüyap.

EXTRA STAND EQUIPMENT
Chair, armchair, table, shelf, showcase, carpet, extra spotlight, extra electric power tri - phase and mono-phase, refrigerator, TV, VCR, telephone, etc. can be rented at an extra fee.

Detailed information will be given in Exhibitor’s Manual.

DOWNLOAD EXTRA STAND EQUIPMENT LIST


STANDARD STANDS
For exhibitors requiring stands, white separating panels constructed by aluminum profiles, 75 watt illumination for every 3 sqm., extension cord with 4 - outlets, blue, red or beige carpet flooring company name and country’s flag on the fascia board, height 2.48 m.
For exhibitors not requiring stands, they can chose their own stand contractor.

TRANSPORTATION AND CUSTOMS SERVICES
Exhibitors are free to choose their own contractor for custom clearance and transportation from customs to the fair ground.
All regulations and service details about the official handling company that will give service inside the fair ground, will be indicated in the Exhibitors Manual.

INSURANCE
TÜYAP does not provide any insurance regarding the damages that the EXHIBITOR may inflict on themselves, their materials and products, or the damages that the participant’s employees may inflict on themselves, their personal belongings and on third parties within the fair area (including the parking lot) and TÜYAP does not bear responsibility for possible damages or loss. All responsibility regarding the above or similar risks belongs directly to the EXHIBITOR and therefore it is mandatory that the EXHIBITOR takes out a policy against any risks. TÜYAP does not bear any responsibility against risks mentioned in this article and similar risks. 

The EXHIBITOR; pays the obligatory 3rd party liability insurance share to TÜYAP in return for damages that they may inflict on 3rd parties in the area outside their own stand limits, within the hours and places that the fair is open to visitors, in addition to the participation fee, in accordance with the Exhibitor’ s Rental Contract.

SECURITY
24- hour security will be provided within the fairground. No weapons allowed into the fairground.

CLEANING SERVICES
Fair organizer takes care of the general cleaning of the fairgrounds. If required cleaning service in the stand is given at an extra fee.

ELECTRICITY CONSUMPTION
Information regarding electricty power consumption will be applied as given in the Exhibition Manual.

COMMUNICATIONS
Besides the general communication facilities within the fairgrounds (telephone, telefax and e-mail services) private telephone line and wireless internet connection will be provided for the exhibitors at an extra fee.

CUSTOMER RELATIONS OFFICE AND FAIR MANAGEMENT CENTER
At the Customer Relations Office and Fair Management Center at the fairground secretariat services in Turkish, English and German will be provided throughout the fair.

PROVIDING STAND STEWARDESSES
Multilingual stand stewardesses can be provided to exhibitors at an extra fee.

P.A SYSTEM AND BACKGROUND MUSIC
There is a comprehensive P.A. system to enable communication within the fair and background music, throughout the fair period besides a closed circuit TV System.

SPECIAL MEETINGS FOR EXHIBITORS
For the exhibitors who require, meeting rooms and necessary equipment can be provided at an extra fee. Meeting Rooms, Press Center and Bussines Centers will be provided for negotiations with decision makers.

PRIVATE ADVERTISEMENT SERVICES
Necessary services for the exhibitors who wish to give private advertisements in the Turkish media can be provided at an extra fee.

PRIVATE RECEPTIONS
Service is offered for the receptions requested within or outside the fairgrounds.

PHOTOGRAPHY AND VIDEO SERVICES
Photography and video recording services are provided at an extra fee. Picture taking, video and film recording is only permitted to be done by the fair organizer.

RESTAURANT AND BAR
There are sufficient restaurant and bars serving snacks, alcoholic and non-alcoholic beverages throughout the fair period, settlement and dismantling period included.

FIRST AID
First Aid service given by a doctor will be available throughout the fair period and an ambulance will be ready for serve.

HOTEL ACCOMMODATION AND TRAVEL SERVICES
The official travel agent of the fair offers services such as travel, transfers, hotel accommodation, car rental, reception arrangements, sightseeing tours within city and/or the country, special custom designed tours, etc.

TOURISM INFORMATION SERVICES
Tourism information services about Turkey are provided for the exhibitors before and throughout the fair period.

CAR, AIRPLANE AND HELICOPTER RENTING SERVICES
The service will be available for the exhibitors and visitors throughout the fair period.